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5 Benefits of Desktop as a Service (DaaS) for Remote Work

By: Tom Banta on January 29, 2021

While many of us aren’t leaving home much these days, even for work, managing laptops and your business’s IT assets has long been a struggle. Statistics show that a laptop is stolen every 53 seconds, but that statistic doesn’t cover when your workers misplace them or leave them on buses or in an Uber. And, for remote work, these challenges become more significant.

With many workers opting not to come on premises for the duration of the pandemic, managing access, applications, and assets becomes even more difficult. However, desktop as a service (DaaS) may be one solution to help you meet these challenges, with additional benefits as well. 

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What is DaaS?

remote worker using desktop computer

DaaS stands for Desktop as a Service (similar to VDI or Virtual Desktop Infrastructure) and, much like other services, harnesses the freedom of cloud computing to enable remote work and desktop access from anywhere users want to connect. Essentially, users can connect to an organization's workspace from any terminal (desktop, laptop etc.) ensuring access to applications and data. As such, those items are hosted on the organization’s infrastructure rather than locally on an employee’s terminal.

What are the Benefits of DaaS?

Many IT cloud based services promise significant benefits and DaaS is no different. As early as 2016 significant growth in this market was expected and, no doubt, that growth accelerated with the onset of a worldwide pandemic that shifted many workers to remote situations. In fact, Gartner predicts several cloud markets for significant growth, including DaaS, because these services provide so many benefits.

Reduced IT Costs

Controlling costs has become even more important in an economy significantly impacted by the Coronavirus. Many companies had to take a hard look at expenditures and identify budget lines that could be either reduced or stabilized. In many organizations, IT is costly. Whether it’s hardware or maintenance, your organization is bound to realize cost savings using DaaS.

First, as was already in practice, organizations at one point saw bring your own device (BYOD) policies as eliminating the cost of end-user hardware outright. Even if BYOD isn’t feasible, there’s no need for expensive desktops or laptops since with DaaS the terminal really just needs to connect remotely meaning you can save on equipment and license costs.

Finally, because all processing and storage isn’t local, you save on wear and tear on the terminal itself. In other words, your IT team spends less time performing maintenance, and your organization saves on having to replace old machines.

Finally, with DaaS these budget lines are predictable. Because the services are all bundled into one service, you can easily gauge your expenses, even if you need to add more users. The costs are fixed meaning you can use that capital elsewhere. 

Improved Security

remote desktop security

Maintaining network and data security is a concern for just about every business. It’s why many have steered clear of BYOD policies, or even permitting company owned hardware from leaving the premises. However, with DaaS, there’s no data stored on a local machine and so concerns about that kind of data loss are gone. Furthermore, your DaaS providers  security measures and compliance ensure that your cloud stored data is safe and secure.

As a result, you have peace of mind when it comes to providing robust work environments for remote workers and provide secure data access and storage since the data is not stored on machines kept at home or traveling with them. Similarly, you may not have to worry about expensive laptops and their physical security.

Simplified Scalability

It’s no secret that when your business is ready to grow capital expenditures (CapEx) are required. With new employees, there’s often a need for a new computers, the time spent setting it up and ensuring you’ve got the capacity to handle more traffic, computation, and storage. DaaS ensures that your new hires are like plug and play hardware. With minimal hardware required, they’re ready to go almost instantly. This means that without major spending, your system is scalable and ready to handle growth when it happens.

As the economy rights itself, many businesses will be hiring again, though some still working remotely, and this infrastructure allows you to do both seamlessly.

Improved Management and Control

While benefiting from both the flexibility that your employees need and the agility your network needs, you don’t sacrifice control. Limiting access to data and applications is managed remotely as are any necessary updates to the system. Gone are the days of trying to coordinate system wide updates that require terminal access, which are further complicated by remote work.

Enhanced Remote Work Capabilities

remote worker security

We’d be remiss if we didn’t mention this as one of the many benefits of DaaS. While the Coronavirus forced many companies’ hands in this evolution, there’s little argument about the fact that remote work is likely to remain more commonplace.

However, one of the many benefits of remote work is that it provides companies with access to skilled workers from across the globe. For many, hardware, security, and connectivity were significant obstacles to working this way, but with DaaS, your workers are free to work from anywhere and still maintain the standards and protocols related to data security and IT infrastructure.

As the workforce also contends with a changing of the old guard, one of the biggest requests from millennials and Gen Z is the need for tools that allow them to perform better remotely.  Though many of them report positive remote work circumstances, DaaS is one of those tools that can improve everyone’s experiences overall.

Understanding DaaS in Cloud Computing

cloud computing and daas

For many with IT experience, this likely sounds very similar to virtual desktop infrastructure (VDI). With VDI, the virtual environment is still hosted within an organization, in house and on-site. As a result, that infrastructure misses many of the benefits of DaaS in cloud computing.

With DaaS, your infrastructure is housed off-premises allowing your service provider to oversee the management of your system. That means one of two things: you can save on IT personnel or your IT team is free to handle issues related to your business and the delivery of your service or product.

Of course, in figuring how to leverage this infrastructure, you’ll want a reliable and knowledgeable partner who can provide you with expertise and assistance in managing the move. Further, you want a partner who’s prepared to handle the changing market and cloud computing landscape.

vXchnge’s team is ready to help you learn more about our data centers and colocation opportunities can benefit your business, save you money, free up your time and team, and deliver the reliability you need without sacrificing control. Contact us today to learn more about how we can help you adapt and remain agile.

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