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Data Archiving: What You Need to Know

By: Devin Partida on January 25, 2021

Data is abundant. With the ever-growing innovations that spread throughout the world, data generation continues to increase. Within the tech world, artificial intelligence (AI) and the Internet of Things (IoT) are constantly producing big data.

This data, then, needs a home. Businesses and organizations often use data centers to store these large datasets. Archiving it all can be a challenge, though. While the archiving process is beneficial for some institutions, it is not practical for others.

The pros and cons of this technique are what will ultimately determine how a business should properly archive its data.

When It Works

Often, data archiving can modernize any institution. It offers solutions, organization and, with the right integration, cost savings. A data center archive can be an optimal place to digitize and store physical files, tapes and information. This transfer creates better stability when searching the archives.

Similarly, outdated systems are a sign that data archiving is necessary. Obsolete systems pose a threat to the files they hold. Software will always become irrelevant as the tech world moves forward at rapid speeds. If the current data storage setup is several years old, it’s likely time for a change.

Losing data is not an option for many organizations. Health care facilities, for instance, must hold on to the information of countless patients at all times. If a hospital’s system encounters errors, it could be detrimental to patient health. Data archives offer better care as they store imaging documents, treatments, files and other information in a safe place.

Some data archiving centers also create several copies of files. That way, backups are in place even if errors disrupt the original files. Though some may think to turn to hard drives for archiving and backing up information, these devices can sometimes be unreliable and fail. Additionally, they will most likely not have enough storage for bigger businesses.

Many companies will end up needing data archiving centers due to the sheer volume of data they possess. However, this dynamic is not always the case.

When It Doesn’t Work

Some businesses will find that the drawbacks outweigh the benefits concerning data archiving. A small enterprise, for instance, may not have as vast a database as a bigger company. In that case, the owner may opt for simpler storage methods.

More data systems mean more money, too. The process involves hiring experts, setting up the system, transferring the data and monitoring everything that happens. If an organization cannot afford it all, then it won’t be at the top of the owner’s priority list. Instead, companies can get creative with online storage systems, like the cloud.

Cybersecurity can also be an influencing factor, but it often sways decisions either way. Outdated systems often don’t have the most up-to-date digital security in place, which makes data vulnerable to outside threats. On the other hand, switching to a bigger data center requires more cybersecurity. This step protects data more effectively but will also cost more money.

The deciding factors ultimately come down to funding and the company’s size. Data organization methods like hard drives or the cloud can often suffice for companies that can’t afford bigger data archives.

Data Exists Everywhere

Data archiving is an innovative process for many institutions throughout the world, and it’s already a common business practice. With critical processes like data compression, many companies can store massive amounts of information in the blink of an eye.

However, it’s not for everyone. Some businesses will not benefit enough from data archiving for it to be a worthwhile investment.

To properly decide, companies should consider how much data they have and what they can afford. Data comes from everywhere in this day and age — the organization and ease of access that data archiving provides can be the key to success.

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