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How to Save Money when Deploying New Software Applications

By: Ernest Sampera on December 29, 2020

It’s no secret that software development can be a costly venture. From development and testing to deployment and maintenance, every segment of the process involves capital expenditures that can make or break the return on investment (ROI). When it comes to enterprise software, significant capital must be invested to ensure that everything related to functionality and IT infrastructure, from scalability and security to storage, must be considered prior to deployment.

Often the expectation is that development of the actual software is the primary expense, but if organizations aren’t careful, deployment and maintenance can easily become overwhelming. In fact, many organizations overlook key factors when considering the total cost of ownership (TCO), by heavily weighting the cost of development over the cost of deployment and maintenance.

If you’ve ever been part of a team that’s rolled out a new product, service, or site, you know that the costs of deployment aren’t just financial either. Often an organization’s team, both time and energy, get pulled into deployment, sometimes at the expense of service quality elsewhere.

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The Cost of Deploying New Software Applications

software applications for business

Deploying new software applications, on the surface, may seem like a fairly straightforward process. There’s development, migration, and then the final push out to the devices utilizing the application. However, each one of those steps has multiple moving parts that involve not just services, but the human resources and IT infrastructure to support those functions.

Much like the development process, much of the cost associated with deployment and maintenance depends upon the size of the software application itself (how complex is it?), the number of users, and the amount of data being transmitted. Regardless of the size of the application itself, there are standard components required for deployment that require not only an initial capital expenditure, but must also be factored in as an ongoing expense.

Functional Services

These are the essential services many users have come to expect with software applications. It includes push notifications, chat features or social aspects, SMS, and email notifications. Because these functions increase user engagement with your application and drive customer actions, there’s no passing on these features. Depending on the application’s requirements, yearly costs for all of these features start around $5,000.

Application Administration

Your application’s success depends on your organization’s ability to address issues as they arise; to implement updates; manage content, services, and users; manage, analyze, and segment data; and control access to application features. All of this takes a fairly robust dashboard that most organizations don’t consider when calculating costs, but its maintenance and functionality is a cost that can quickly add up over time.


IT infrastructure includes perhaps the largest expenditure of all as it includes the hardware and components that ensure uptime for your application. Because your application is, no doubt, relying on user data as well as data transmission, this element also encompasses the security, and the network components that, ideally, reliably and quickly respond to the needs of your users. Depending on the needs or your organization and the application, the costs for this can also add up quickly.

IT Support

Not only will your organization and application need support specialists addressing issues with the application itself, like bugs, updates, and API maintenance, but there’s also maintenance and possible repair costs on the actual infrastructure hardware (servers, data storage, network).

Human Resources

Of course the primary cost associated with any large scale deployment is financial; however, most organizations must also factor in the time and energy a deployment team will need to dedicate to the rollout and maintenance of any application needs. Some of those needs will, of course, be on the application level. As noted, these updates, bugs, and API issues will be handled by an in-house team, but what of hardware concerns, security compliance, and larger scale issues that don’t often factor into application development? Those also take time, money, and significant human resources.

When it comes down to it, the largest costs associated with enterprise software deployment are ongoing and a factor many fail to calculate. However, the good news is many of these elements are places you can save, if you plan accordingly and choose the right partners.

How to Save Money When Deploying New Software Applications

deploying new software applications

When investigating ways to save money deploying enterprise software, the two primary factors, beyond human resources, you’ll want to look at are capital expenses and operational expenses. Capital expenses would be the initial cost of any servers or hardware components required to deploy and maintain your application. Operational expenses include business overhead and any costs associated with the upkeep of IT infrastructure components and systems.

If these are your primary expense, it’s fairly easy to see that the common thread between the two is the IT infrastructure. Therefore, one of the easiest ways to save money when deploying new software is to decrease both your capital and operational expenses through cloud computing and colocation services.

These services shift the burden of infrastructure to your service partner who provides all the infrastructure you need, ensures that it’s scalable as your business grows, invests in industry compliant security measures to secure your investment (and your data), and provides the necessary staffing to manage all of that. It further shifts the capital expenditure to operating expenses, which are, often, far more predictable allowing your organization to successfully gauge your application’s ROI.

vXchnge Data Centers: How We Can Help Manage Costs and Improve New App Deployment

vXchnge-Data-Center-Austin-TX-Virtual-TourOne of vXchnge’s core capabilities is our experience in data center management and colocation services. Our data centers provide your business with the IT infrastructure you need to deploy your application and provide your users with the accessibility and speed both you and they are hoping for in an application.

One of the reasons we can provide that speed is the shift to edge computing, which harnesses all of the best aspects of the cloud (meaning data is available from anywhere and accessible at anytime), but because that data is kept local, rather than being stored in a centralized location, we can decrease response times and improve user experience.

In addition to enhanced user experience, we also provide in\site as part of our package. in\site is a robust platform that allows you total control over the monitoring and tracking of your servers and utilization. With convenient mobile access, you can monitor access, submit trouble tickets, and get updates on maintenance, from anywhere.

Working with vXchnge saves you the initial capital expenditure, offers you scalability options, security compliance, and the experience of our staff in handling networking and hardware concerns. 

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